Automated flow
In a public company/institution we are dealing with an impressive number of independent or interdependent activities and procedures that involve approvals in hierarchical order before they can be completed.
Scriptica has automated the entire conduct of internal processes. The staged organization according to the structure and the targeted responsibles streamlines the entire process.
An example of a workflow approval automation
Products purchase
The classic process
Drafting a report on the purchase of stationery and an attached application for the approval of the budget allocated to this operation, addressed to the head of the department.
The head of the department checks both the purchase report and the request for budget approval and either approves them or returns them to the employee for changes.
The employee shall convey the firm order for the purchase of stationery.
Transmission/receipt of the report.
Signature of the report by the Supplier and the Beneficiary.
As soon as the purchase order invoice is issued, there may be two distinct situations:
a) either the employee pays the invoice, requesting the financial department to reimburse the amount based on a statement of account,
b) or the invoice will be sent directly to the financial department where a person in charge of these tasks will examine both the invoice and the order made, following to approve the amount of payment or request more clarifications or information.
Automated flow Scriptica
By using Scriptica application you change the way you achieve document management, from a difficult one that involves printing, copying, saving in different files, carrying papers from one office to another, to a carefree one that eliminates communication problems and difficulties in finding key information.
In addition to these benefits, when using Scriptica application, you can also:
- receive your payments online
- digitally sign all documents
- provide digital handwritten signature to all beneficiaries
- register all entry/exit documents through the registry
- archive the information
- quickly and easily access details of documents
- streamline the decision-making process
- respond to challenges in a timely manner
- generate reports (if applicable)
In conclusion:
Scriptica automates the “steps” that a document or a set of documents must go through along with all the attached information. Every physical office becomes now, through this application, a digital office. The resolution time recorded by a document in a department, the person or persons who will manipulate the document, where it is going to get, the digital signatures, the history or other characteristics will all be found organized in Scriptica.
